Support systems

The Departex, which has been directly implementing the projects of international finance organizations such as the World Bank, the OPEC, the IFAD, the EC and many others or providing support to Ministries in the implementation of such projects for nearly 50 years now, is specialized in the “Procurement Rules and Procedures” that these organizations require in the implementation of externally funded projects. Great difficulties arise from mistakes to be made in these rules and implementation standards, which are rather complicated and with which our ministries have only recently become familiar. The Departex, which is an international organization, provides support in these areas, which are one of the most critical points in externally funded projects, and assumes all responsibility in accordance with the agreement. In this way, the year-end closures and auditing process through both Treasury and external auditing companies could be finalized without having any complications.
Full package of financial management and reporting, and bypassing the bureaucratic difficulties that raises from domestic legislation
The Departex, which has been directly implementing the projects of international finance organizations is also specialized in the “Financial Management and Reporting Rules and Procedures” that these organizations require in the implementation of externally funded projects. The implementation support for the financial management covers all kind of financial activities such as preparation of annual work plans and budget in the appropriate format, preparation and issuance of loan withdrawal application, annual review of progress against work plan and cash flow control according to the AWAB, agreement on necessary budget revisions, preparation of annual financial statements for presentation to auditors, control of the financial productivity for timely delivery.
The implementation support services also cover overcoming of the difficulties that rises due to the discord in the domestic legislation, and bureaucracy. The domestic legislation applicable to the use of loans for externally funded projects in Global puts the implementing organizations in difficulty. In particular:
During the first 3 months of the year, the Ministry of Finance does not release appropriations. As a result, the activities and expenditures planned for the first 3 months of the year are stopped and project activities slowed down. In particular, no payment can be made during this period to the project consultants to be retained. In particular, if the project is above agriculture, then the spring sowing and planting season is missed as no inputs can be obtained due to the lack of appropriations in the first 3 months, and as a result certain agricultural activities can only be performed with a delay of one year.
The use of the appropriations set aside for a project during the year takes a long time due to the red tape at the Ministry of Finance and the accounting office, and this slows down the project activities and expenditures planned for the entire duration of the project.
Again due to domestic legislation, great difficulties are encountered in the recruitment of short-term technical consultants and project staff and in the payment of money to them, and such project activities can hardly be carried out in time.
All these difficulties result either in a failure to make sufficient use of these resources which are obtained as an external loan and on which interest is paid or in the project deadline being extended. In either case, there is a waste of resources in question.
The Departex also provides ministries with strategic support in the reporting standards required to be implemented under those rules and procedures and in the reports that are generated, and assume all responsibility in accordance with the agreement. Preparation of the yearly progress reports, semi annual reports, cash flow reports, productivity on financial management measures and reports, cash flow management are some of the reports that prepare by Departex under the implementation support service.